Moving your workplace or data center is far more complex and challenging than moving your residence. This is due to mission critical information is at risk during each point of the move, which opens the entranceway to data breaches inside your company. If an office move isn't handled appropriately, your business could face overwhelming consequences.
Make sure you work with a professional office moving company that's compliant with all federal and state records management laws. These businesses will help you move your office using secure procedures, and limit the risks and liabilities of a data breach. Even with the help of these professional office movers, there are still steps you must try protect your sensitive data and your business prior to the move.
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Assigning a team member to oversee the complete move is crucial during your office relocation. This experienced and knowledgeable person might help with the pre-planning process, coordinate with any office mover, and manage any relocation issues that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and business furniture you don't use to the new location. Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers that may be destroyed or donated. Your office moving company could have a disposal service that can remove and get rid of the items for you.
Work with a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data must be moved safely and smartly aswell. A secure chain of custody means that all paper documents and files in your office are relocated minus the risks of a data breach.
A specialist office moving company will use industry-leading chain of custody protocols throughout the relocation, while still making your move as efficient as you possibly can. These procedures include moving your records with gondolas that are wrapped in plastic with security seals, and giving the authority to slice the seal to only one person.
Store Old Records Wisely
Old records are in risky for data breaches because companies rarely put just as much emphasis on protecting outdated or unwanted records. However, any record that contains customer data or company information puts your organization at significant risk. Your best option is to work with an office moving company that also owns a secure records storage facility. You'll save on moving costs and space at the new location, and you will lessen your risk for data breaches in the process.
Hire the proper Office Mover
There's a big difference between using an experienced office moving company and a regular mover that doesn't specialize in commercial relocation. You need to hire a professional office mover with data and records management expertise to secure your digital and paper files through the move.
A professional office mover will make the relocation process as seamless as you possibly can, which means your company will be back up and running quickly after the move. Some what to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you set up at the new location
? Employees who've undergone extensive criminal background checks and are been trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your business is planning an office move, you almost certainly already understand the complexity of the process and the significance of putting your sensitive data in the hands of a mover you can trust. You only want to utilize a reputable office moving company that uses best practices and cutting-edge equipment.